The digitalizao consists of photographing the paper original, generating an archive electronic, capable to reproduce with allegiance the details and the dimensions contained in the original printed matter, these can indefinitely be kept, preserving its natural characteristics. The archives can be recorded in diverse types of safe media as magnetic CDs, DVDs, memories, medias and etc. The document can be used and be managed by means of modern programs of GED (electronic document management). Such archives can be generated as image or as changeable text, since that pass for a process of recognition of characters, through appropriate software (OCR). Advantages: More profit Little fraud: The cost reduction comes with the increase of the productivity, that is profit. Valuable business-oriented chances will be used to advantage, for the rapidity of information that you have and that its competitor does not have that is more profit, and more important the amount of fraud that its company can prevent with the transparencies and sharing of information the all process of auditorship, can generate greater security.
Back-up and duplication: The cost of if taking off back-up of the images of digitalizados documents small when are compared at the cost of if duplicating documents in paper. Impression: Digitalizados documents can be printed matters with good quality, having the advantage to print only the necessary amount what it prevents wastefulnesses and costs with copies and distribution of unnecessary spreadings. Physical space: An enormous room of document archives in paper can be changedded into a microcomputer of server of images for all company. If you to catch the cost of this infrastructure, many times located in noble places, can discover that the digitalizao is cheaper. Research and sharing: It is possible to make ample research, without losing more time, therefore documents generated in some headquarters of the company can be seen of an only place, agile form and with security by means of advanced research. This provides the reduction of time of activities that require the document analysis. Companies finish the feudals of the information inside them, the documents can be on-line and to be seen immediately in any place by means of its computer network or also in any place in the world, ally to an access control using the Internet. Productivity and Time: the digital age opens way to an expressive increase of productivity, through the reduction of stated period, with search of information for taking of decisions. Another great advantage is the simultaneous access for some people, thus integrating all the company. knows.